Some hints for filling university admission applications

By Prof. Jayantha Lal Ratnasekera

Chairman, Committee of Vice Chancellors and Directors (CVCD), Sri Lanka

Vice Chancellor, Uva Wellassa University

The results of 2020 GCE A/L examination held in October, 2020 were released on May 4, 2021, amidst the COVID-19 pandemic. According to the Department of Examinations, 301,771 candidates sat for the 2020 A/L examination and 194,297 have qualified to enter universities. At present, those qualified are in the process of submitting online applications to the University Grants Commission (UGC), and they face many difficulties in selecting suitable degree programmes. Students have little or no awareness about the large number of recently introduced new courses of study, when compared to the traditional programmes such as Medicine, Engineering, Dental Surgery and Management. As a university teacher with 25 years of experience, I have some idea about the problems faced by students in this situation, and hope this article would provide answers to a few questions faced by them when filling out applications for university admission.

First of all, you should understand that though you have obtained the minimum qualifications to enter a university, it does not necessarily guarantee a seat in a public university. Securing a place in a Sri Lankan state university is highly competitive, and in general, only about 20 percent of qualified students actually enter universities. For example, 167,992 students qualified to enter universities in the 2018 A/L examination, but only 31,881 (18.98 percent) were admitted. Similarly, in the 2017 A/L examination, the number qualified was 163,160 while the number admitted was 31,415 (19.25 percent). The UGC has decided to increase the total intake by 10,000 this year, and approximately 43,000 students will be admitted. (The accurate number of admitted students will be known only after the completion of the admission process.) Even with such a substantial increase in the intake, only around 22 percent of qualified students (i.e. 43,000 out of 194,297) will be admitted. So it is obvious that university entrance in Sri Lanka is highly competitive, and you have to be very thoughtful in filling the application for university admission.

The UGC annually publishes a booklet titled, ‘Admission to Undergraduate Courses of the Universities in Sri Lanka’, and the booklet relevant to the 2020 A/L examination is now available in bookshops. It contains comprehensive information regarding university admission, and is generally called the ‘Admission Handbook’. All students who wish to apply for placement in a state university should read this handbook very carefully before completing the admission application. I would rather recommend reading it several times until you comprehend it fully. If necessary, it would be good to get some advice from a person knowledgeable on this matter. It is essential that you have a prior understanding of different degree programmes offered by different universities as well as different subject combinations in those programmes. In numerous cases in the past, students lost the opportunity to enter the most preferred degree programme or completely lost out on university admission due to inaccurate filling of the application.

The admission handbook consists of 10 sections and the instructions for its use are given in pages five and six. The policies and principles governing admissions to degree programmes in state universities and higher educational institutes (HEIs), coming under the purview of the UGC are given in section 1 of the handbook. Section 2 of the handbook (pp. 20-108) provides a list of courses available for different A/L subject streams and the subject prerequisites to satisfy the entry requirements for different degree programmes. Introduction to the system of codes (Uni-Codes) assigned for each course of study in a particular university/campus/institute is provided in section 3 (pp. 110-114). An introduction to the universities and other HEIs functioning under the UGC and a detailed account of the degree programmes conducted by them are given in section 7 (pp. 166-237). Section 8 (pp. 240-247) contains the frequently asked questions (FAQs) and answers. It is strongly recommended that every applicant read this section on FAQs thoroughly before filling the admission application.

In the academic year 2020/2021 (i.e. based on the 2020 G.C.E. A/L examination), there are 119 different degree programmes conducted by 15 national universities (excluding the Open University), three campuses (Sripalee, Vavuniya and Trincomalee) and four HEIs under the UGC. A unique code (a separate identity number) is given to each individual degree programme in a particular university/campus/institute, and this unique code is referred to as ‘Uni-Code’. In total, there are 244 Uni-Codes, and the list of Uni-Codes is given in pages 139-144 of the handbook. Out of these 244 programmes (Uni-Codes), there are 38 programmes for which every candidate should pass the practical/ aptitude test conducted by the respective universities. The list of those 38 programmes is given in page 146 of the handbook. The university concerned will publish a press notice regarding the practical/ aptitude test and the students should apply directly to the respective universities. Hence, interested students are advised to be on the lookout for such newspaper advertisements during this time. In addition, it would be beneficial to surf the websites of the respective universities from time to time. 

You could apply for any number of programmes (any number of Uni-Codes), to which you are eligible to apply. In this regard, it is strongly recommended that you mark the maximum number of Uni-Codes, when filling the admission application. It has to be noted that you will not be considered for a Uni-Code (a degree programme), if you have not requested (marked) it in your application. Further, it is important that you arrange your Uni-Codes from the highest preferred Uni-Code (degree programme) to the least preferred one. UGC will always attempt to select you for your most preferred Uni-Code (degree programme). However, if the seats for that programme are already filled with the candidates who have obtained higher z-scores than you, then the next preferred Uni-Code (degree programme), for which you are eligible, will be considered. In other words, the selection to a particular degree programme is based on two criteria, namely the z-score obtained by the candidate and the preference given by the candidate to different degree programmes (i.e. order of Uni-Codes). Consequently, I would like to reemphasize the importance of your order of preference for the courses of study and universities, in your admission application.

Furthermore, you are strongly advised not to use the cut-off marks pattern of the previous years as the sole criteria in deciding the preference for the courses of study and universities. The cut-off marks (i.e. minimum z-scores) for the selection to various courses of study are given in pages 250-267 of the handbook, and it is only a guide for you to understand the demand patterns for different degree programmes. Usually, the number of students that will be admitted to a particular course of study (i.e. annual intake) is decided in advance by the relevant university, and the students are selected based on the results (z-scores) of the A/L examination of that particular year. Hence, the cut-off marks (minimum required z-scores) will be known only after the completion of the admission process. The belief that the cut-off marks for various courses of study are decided as the initial step and then the selection re-made, is a completely wrong perception.

As mentioned above, students face many difficulties in arranging the preference list for different courses of study when completing the university admission application. When someone asks for my advice in this regard, I always pose a simple question. “What is your most liked or favourite subject area?” The answer, I usually get is the same. “Mmmm…haven’t thought about it yet!” It is really unfortunate that most of our young people have not given due consideration to their future career even in A/L classes. Of course, parents and teachers also have their share of responsibility in guiding children towards a particular subject area, most suited to their capabilities and preference. More appropriately, this type of decision should have been taken at the selection of the A/L subject stream or subject combination.

However, at the time of selecting degree programmes in universities, you should give priority to your liking, your preference for a particular subject area or specialization. At the same time, you should assess your capacity and capability for following such a degree programme, and pursuing a professional career in the selected specialization. The demand in the job market for such graduates also needs to be considered, but it should be the third priority. In other words, the priority order for consideration should be, firstly your preference, secondly your capacity and capability, and thirdly the job market demand. If you do not select a degree programme suited to your liking, then the entire university education will be really boring. If you do not select a degree programme suited to your capabilities, then the entire university education will be quite tedious.

Of course, you might not get selected to your most preferred course of study, as the selection depends on many other factors such as the number of seats available, number of applicants and z-scores. You can consider yourself lucky if you get selected for university admission. However, as mentioned above, you will not be considered for a course of study if you have not indicated the relevant Uni-Code in your preference list. That is why it is so important that you arrange the preference list and complete the application form accurately. In this regard, you should carefully go through the details of various degree programmes conducted by the universities and other HEIs, as given in pages 166-237 of the handbook. In the recent past, many universities have introduced a large number of new, job oriented degree programmes. For example, all the 15 degree programmes offered by the Uva Wellassa University are job oriented and are of high quality. Unfortunately, many students are not aware of these new, high quality courses of study, and as such, I strongly recommend that you pay due attention to these programmes as well.

In conclusion, I would like to reiterate that there are many factors which require special attention in completing the university admission applications. The main factors are your preference, your capability and the job market demand. Filling of the admission application needs to be done very carefully.